March 31, 2014:
Beautiful hard-bound versions of the proceedings arrive, with excellent color on the cover, an improved table of contents and a description of the cover images. Done!
February 3, 2014:
After some back and forth, Elsevier has agreed to make 50 hard bound copies. The issue apparently was that someone thought they were making leather bound(!). These volumes include an improved numbering system to identify articles in the Table of Contents. I have written a description of the cover image to go on the inside page. It looks like this should be it now. Hopefully the next item here will be that the volumes were delivered. They promise to deliver them in a box this time.
December 27, 2013:
Elsevier informs me that they won't put the cover image on the hard bound copies. I protest this. Sounds like bait and switch to me.
November 6, 2013:
I propose to Elsevier that we get 50 hard bound copies (not mailed in a big burlap bag) to addresses I specify. They also improve the volume by adding a reference to the cover figure and introduce a numbering system so people can find the articles. Elsevier agrees to do this.
September 30, 2013:
Elsevier replies that fewer is better for them. I initiate a discussion amongst the Executive Committee of HEDLA.
September 5, 2013:
The proceedings have arrived. However, they are soft bound and not hard bound. We have to figure out how to deal with this now. I ask Elsevier if reprinting some subset of hard bound copies is easier for them, as not everyone wants a hard bound copy.
July 26, 2013:
Waiting on the final volume to be delivered. Printing is now supposed to be completed July 31.
June 28, 2013:
Elsevier has completed a mock-up for the entire volume. I updated the names and addresses of the people slated for a volume.
June 12, 2013:
Elsevier is finishing the financial transaction and we are verifying the number of volumes to produce based on the registration. Supposedly delivery will be the middle of next month. I have not seen a full mockup of the volume. The total cost for production will be around $9300 for 150 volumes. We will try to get a few extra ones for posterity.
May 14, 2013:
After some back and forth and my making a new CMYK version the cover now looks good. Let's hope it prints as well as it looks on screen.
April 22, 2013:
Elsevier has made a mockup of the cover but the quality is very poor. We are trying to find out why and if it can be improved.
February 22, 2013:
Cover art and preface are both completed, and have been sent to Elsevier
February 2, 2013:
All papers are ready. I have completed the cover art for the volume, and am writing the Preface.
January 17, 2013:
All papers except one straggler have now been accepted or rejected. There are 43 papers in all. I have begun discussions with Elsevier about the final hardcopy version, and am starting to work on the cover art.
December 25, 2012:
All papers have now been returned by the authors except for one which I will no longer wait for. I have checked all participants to ensure no papers were misplaced. There have been several cases where a paper was not earmarked as HEDLA, and so, never came to me. Also, some cases occurred where a submitted paper was not forwarded from the editors to me (a guest editor), and this caused delays of up to a week or more.
December 5, 2012:
All papers have now been refereed, but a handful (< 10) remain in the hands of the authors, some of whom have had them for 3-4 months. I am setting a hard deadline of Dec 25 to have these returned. I will not wait for any that are not resubmitted by this date. The submission system only works if authors submit directly through it - I cannot submit papers for authors.
September 20, 2012:
All papers have now found referees. Most referees and authors were not in the Elsevier database, and I had to add each before I could request referees. Fortunately, this should only have to be done once.
July 26, 2012:
75% of papers have found a referee, and 33% of those have been returned to the authors with reports
July 12, 2012:
18 of 41 submitted papers have referees now. Requests out to remaining. Two papers still to be submitted, got extended deadlines because of need for supervisor approval at national labs.
July 4, 2012:
Hard deadline for paper submissions.
June 15, 2012:
Initial Deadline for paper submissions. Owing to public outcry, deadline was extended to July 4.
HEDLA Conference ends
General Information [submissions now closed]: Please submit Articles to the High Energy Density Physics Journal (HEDP) through the normal journal submission procedures. Typically one uses the Elsevier latex style file to format documents. Figures should be submitted as eps or tiff files. References correspond to the Elsevier conventions for the journal. All Talks and Posters may submit a paper, and there are no specific page limits, though the target goal is ~6 pages per paper. Open access is possible for a fee.
Deadline: Papers submitted by June 1 will be included in the proceedings. After that date, the probability of inclusion declines, and will reach zero after a few weeks. As of June 11 we are still taking submissions but won't for too much longer. Please mention HEDLA in an email to the journal when you send in your paper to separate it from others submitted through the normal channels. Once the HEDLA papers have been refereed and published in HEDP, we will collect them into a bound volume, and will mail one to you when they are done.
Refereeing: These will be refereed papers and will appear in HEDP with normal citation conventions. If you attended the conference I will probably ask you to referee one of the papers. The success of the proceedings depends upon referees agreeing to participate, and recall that at our lunch meeting as a group we voted overwhelmingly that proceedings were important, so please say yes if asked.
Content: If the main thrust of your talk/poster was review, was already published, or is destined for another journal, it’s ok to emphasize some specific aspect of the work that may not be covered as fully elsewhere. Review material is fine but papers must also have some original work. The goals are to provide a snapshot of the activity in the field and to produce a paper that will be cited, so write with that in mind.
References: Our previous publisher, Ap&SS, commented: “The last couple of HEDLAs have not been very beneficial to the journal, since few authors referred to each other's work, or to past HEDLA Special Issues.” A painless way to allay these concerns is simply to reference your fellow HEDLA posters/talks you saw at the meeting which were relevant to your work. We will figure out the appropriate journal citation later (for now, use, e.g., Remington 2012, HEDP submitted). When in doubt, why not skim through the program once more to see if there is something you can work in? Also please reference past HEDLA proceedings where feasible (the last two were 2011, Ap&SS 336 and 2009, Ap&SS 322) and consider doing so as well for papers you publish in Phys Plasmas, ApJ, and so on. You may also be able to help authors in this regard when you referee contributions by suggesting appropriate citations. You might check to see if your local library gets HEDP, and if not see if they can subscribe.